Quality Standards 3.1 Student Admissions

Quality Standards 3.1 Student Admissions

Quality Standards 3.1                   Student Admissions

Quality Standards Type                Input

Description

          A basic factor in the successful operation of a program of studies is the qualifications of students who are admitted into the program. Each curriculum has a philosophical concept in designing, and it is essential that student qualifications be set forth that are consistent with the nature of the curriculum. Student selection criteria must be transparent, clear, and in harmony with student qualifications specified in the curriculum. Tools, data, or methods are used to select students who are intellectually, physically, and emotionally ready and determined to learn, and who have adequate time to successfully complete the program of studies within the timeframe specified in the curriculum.

          When reporting operations for this indicator, describe processes or show operational results covering at least the following issues:

          3.1.1 Student admissions

          3.1.2 Readiness Preparation before Study Commences

Assessment criteria

          Assessment to determine the quality level consider the overall picture of the operations in 2 areas;  student admissions and readiness preparation before study commences which will increase their readiness for studying in curriculum. Assessment level is a score between 0-5 as follows

0 – No system
– No mechanism
– No concept of overseeing, tracking, and improving
– No information or evidence
1 – A system and mechanisms are in place
– System and mechanisms are not put into practice, implemented
2 – A system and mechanisms are in place
– The system and mechanisms are put into practice, implemented
– The process is assessed
– There are no improvement/developments integrated into the process
3 – A system and mechanisms are in place
– The system and mechanisms are put into practice, implemented
– The process is assessed
– There are improvement/ developments integrated into the process from assessment results
4 – A system and mechanisms are in place
– The system and mechanisms are put into practice, implemented
– The process is assessed
– There are improvement/ developments integrated into the process from assessment results
– There are concrete results from the improvements that can be clearly seen
5 – A system and mechanisms are in place
– The system and mechanisms are put into practice, implemented
– The process is assessed
– There are improvement/developments integrated into the process from assessment results
– There are concrete results from the improvements that can be clearly seen
– There are good practice with support evidence, assessment committee can clearly explain why these are good practice

Operational Result

3.1.1 Student admissions

System and Mechanism

3.1 System mechanism of Student admissions and readiness preparation before study commence

  1. The curriculum or program determines the student admission plan according to the TQF. 2.
  2. The curriculum or program determines the qualifications of students and notifies the faculty / college.
  3. The curriculum or program specifies the criteria used for student selection which consists of academic criteria, English language requirements (if any) and other areas and notifies the faculty / college
  4. The curriculum or program in cooperations with the faculty and the college proceed the announcement of student applications.
  5. The curriculum or program examines students’ qualifications.
  6. The curriculum or program selects students.
  7. The curriculum or program announces selected students.
  8. The curriculum or program evaluates student admissions procedures and analyze the problems and set up improvements to ensure the number of students in accordance with the TQF 2.
  9. Students report and register to be college student.
  10. The curriculum or program set up meeting to determine students readiness preparation programs before study commence in academic or major of study areas and Intensive English courses.
  11. The curriculum or program informs students to attend readiness preparation programs.
  12. Students attend those courses.
  13. The curriculum or program assess readiness preparation programs and students achievement.
  14. The curriculum or program assess readiness preparation programs and students achievement and analyze the problems and set up improvements for the next academic year to achieve the goals.

Process:

              The program of Bachelor of Education in Mathematics has an in-place system of requiring applicants to have a GPA of at least 2.5 on
a scale of 4.0 from their high schools. The list of all applicants will be reviewed by admission office as indicated in the System and Mechanism (see 3.1.1.1)  and interview form (see 3.1.1.2. They have to pass the interview test before being accepted in the program as reflected in the flowchart (see 3.1.1.3). 

             With the desire to increase the enrolment, the Programme Committee from the Faculty of Education composed of the three Department Heads/OICs  from the English, Science and Math Departments met and discussed the plans for each of the departments for the admission of students to the program.  This is to increase the number of students to be accepted in the program. The committee suggested the inclusion of Lecturer, students, and alumni in the recruitment process. The plan was transmitted to the marketing Department last academic year thru a letter from the three Department Heads/OIC’s (see 3.1.1.4).  

            Assessment: 

         The BEd-Math committee found out that although the recruitment department have exerted their best efforts to recruit more students, the actions made are still not enough as the Department is still short of its target of increasing or at least maintaining its enrolment. The committee agreed that the actions taken were hampered by the CORONA Virus Pandemic. 

            Result:

         From the number of enrollees last academic year as basis, it was found out that the number of enrollees is still not good as it did not increase its number. In fact it is even more lowered down. This situation can be attributed to the impact of CORONA Virus Pandemic that brings the world to a standstill not only to education but to all areas and aspects of life. 

            Suggestion:

         It is our suggestion that Lecturers be given enough time by de-loading them with class works in the college to be with the marketing team. Students who were assigned to go with the marketing team should also be encouraged to participate in the activity. More and more innovative strategies in the recruitment processes should be designed that can be applied in the new normal situation.

3.1.2 Readiness Preparation before Study Commences

System and Mechanism

3.2 System mechanism of Student Promotion and Development System

Student Promotion System

  1. The curriculum or program set up students supervision and assistance plan.. The student potential enhancement plan consists of student care, information provision, life counseling , academic support and guidance to enrich students learning with happiness.
  2. The curriculum or program assigns the responsible instructors to manage plans / projects.
  3. The curriculum or program follows up and evaluates the plans / activities / projects.
  4. The curriculum or program brings evaluation results and suggestions as a data to improve the student promotion system for the next academic year.

Student academic and life counseling

1 The curriculum or program determines  students- instructors ratio. The previous academic year advisor evaluation from students will be considered before appointing appropriate advisors for the current academic year to oversee and monitor the student performance. The roles of the advisor will be designated.

  1. The advisors receive and perform according to the college advisor manual.
  2. The advisors receive a weekly schedule to meet their advisees.
  3. The advisors meet students on scheduled time for academic and life counseling.
  4. The advisors record all activities in a college report form or in the college’s information technology system.
  5. The advisors follow up the grades and other aspects of all students especially students with academic problems who need advice and assistance.
  6. Advisors suggest solutions for problems that may be solved in this academic year or may be used as a guideline to improve counseling in the next academic year and monitor, evaluate, and implement
  7. The teacher reports the results of the students responsible for the program Faculty and college respectively

Process: 

         The program sets a preparatory system and process for the first year students by offering 10 weeks Intensive English Programme (IEP). As an improvement of this process, a proposal for a Summer Math class was made to prepare the the students for the main course (see 3.1.2.1). Towards the end of the summer, students are to be assessed to check whether they are ready or not for the main course, otherwise, even if they are enrolled in the main course they are still to undergo extra classes.  

         As students in an International College, the students are expected to develop their English skills through the Intensive English Summer Classes  and adjust themselves to study English language. The IEP mainly focuses on the four (4) skills : Reading, Writing, Listening and Speaking. Students spend 8 hours a day for studying English. All activities will help promoting their English competency such as English Summer Festival (see 3.1.2.2). 
The new students will attend 2 freshman orientations;
the orientation before Intensive English and the orientation
before the academic year start in June.  

            Assessment:

         The Math students were observed to be happy and ready for the opening of classes for term 1 as they really enjoyed during the Summer Festival. The feeling of being away is not evident; and also the activity made our  students feel that they are welcome to the college and that they feel that they are in a place that they can call their home away from home.

            Result 

         It was observed that the students are happy and are ready for the term 1 classes.

            Suggestions:

         The academic team of the college should find ways to implement more plans and activities that will encourage the students to be more positive in facing a new chapter of their lives in a new environment. Moreover, activities that are flexible in terms of time and venues should be designed to meet the new normal situation.

Evidence

3.1.1.1 System & Mechanism
3.1.1.2Interview Form
3.1.1.3flowchart
3.1.1.4Memo
3.1.2.1Summer math Class
3.1.2.2English Summer
Self-Assessment Score
3.1 4

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